Privacy Policy
Peace &Grace Mothers and Children’s Group
Last updated: [23rd October, 2025]
1. Introduction
Peace & Grace Women’s Group respects your privacy and is committed to protecting your
personal information. This Privacy Policy explains how we collect, use, store, and protect
your data in line with the UK General Data Protection Regulation (UK GDPR) and the Data
Protection Act 2018.
2. Who We Are
Peace & Grace Women’s Group is a community-based organisation providing support,
activities, and events for mothers, children, and families. We collect and process personal
data to help us deliver our services safely and effectively.
Contact details:
Email: info@peacegrace.co.uk
Phone: 07588026626
Address: 73 Netherfield Garden, Barking, IG119TN
We are the Data Controller for the personal information we collect.
3. What Information We Collect
We may collect and process the following types of personal data:
a. Personal Information
- Name, address, email address, and phone number
- Date of birth (for mothers and/or children)
- Emergency contact details
b. Health and Safety Information
- Relevant medical conditions, allergies, or additional needs
c. Participation and Attendance
- Records of attendance at sessions or events
- Photographs or videos (only with explicit consent)
d. Volunteer and Staff Information
- DBS check information
- References or safeguarding-related records
4. How We Use Your Information
We use personal data to:
- Manage membership and participation
- Organise and run sessions, activities, and events
- Ensure the safety and wellbeing of children and families
- Contact you in emergencies or about session changes
- Comply with safeguarding and legal obligations
- Send updates, newsletters, or event invitations (only with consent)
We do not use personal data for marketing purposes or share it for profit.
5. Lawful Basis for Processing
We process data under the following lawful bases set out in Article 6 of the UK GDPR:
- Consent: when you give us permission (e.g., for photos, newsletters)
- Contract: to manage participation in our group activities
- Legal Obligation: to comply with safeguarding, health, and safety laws
- Vital Interests: to protect someone’s life in an emergency
- Legitimate Interests: to run and improve our services effectively
For sensitive data, such as health information, we rely on:
- Explicit consent, or
- Substantial public interest in relation to safeguarding and child protection
6. Sharing Your Information
We only share personal data when necessary and appropriate, for example:
- With emergency services, if someone’s health or safety is at risk
- With safeguarding authorities if required by law
- With volunteers or staff who need information to support participants safely
We never sell, rent, or trade your personal information.
7. Data Security and Storage
Personal information is stored securely in password-protected systems or locked physical
files. Access is limited to authorised individuals only.
We keep personal data only for as long as necessary to fulfil our purposes or meet legal and
safeguarding requirements. Once data is no longer needed, it will be securely deleted or
shredded.
8. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate information
- Request deletion of your data (where legally possible)
- Withdraw consent at any time
- Object to or restrict how we use your data
- Lodge a complaint with the Information Commissioner’s Office (ICO)
Website: www.ico.org.uk | ICO helpline: 0303 123 1113
We will respond to all requests within one month.
9. Photographs and Media
We may take photographs or videos during group sessions or events for use in newsletters,
displays, or social media. We will always seek written consent before capturing or sharing
identifiable images of you or your children. You can withdraw consent at any time by
contacting us.
10. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or the
law. The most recent version will always be available upon request or displayed on our
noticeboard/website.
Peace & Grace Women’s Group is committed to treating all families, children, and volunteers
with care, respect, and confidentiality.
(Help For Young Mums)
Equality and Diversity Policy
Equality Policy for Peace&Grace CIC
1. Introduction
Peace&Grace CIC is committed to promoting equality, diversity, and inclusion. We believe that
everyone should have equal opportunities and be free from discrimination, harassment, and
victimization. Our aim is to create an environment where individual differences and the
contributions of all our staff, volunteers, and service users are recognised and valued.
2. Scope
This policy applies to all employees, volunteers, trustees, service users, and partners associated
with Peace&Grace CIC.
3. Legal Framework
We are committed to complying with the Equality Act 2010 and all other relevant legislation.
This policy will be reviewed regularly to ensure it reflects current legislation and best practice.
4. Definitions
• Equality: Ensuring everyone has an equal opportunity and is not treated differently or
discriminated against because of their characteristics.
• Diversity: Recognising, respecting, and valuing the differences in people.
• Inclusion: Ensuring that everyone feels valued and included.
5. Policy Statements
• Peace&Grace CIC does not tolerate discrimination on the grounds of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity, race,
religion or belief, sex, and sexual orientation.
• We are committed to promoting equality of opportunity and to ensuring that no
individual is discriminated against in the planning and delivery of any of our activities.
6. Responsibilities
• Board of Trustees: Overall responsibility for the implementation of this policy.
• Senior Management Team: Ensure that the policy is adhered to and report to the Board
of Trustees on its effectiveness.
• All Staff and Volunteers: Expected to conduct themselves in accordance with this
policy and report any instances of discrimination or unfair treatment.
7. Implementation
• Recruitment and Selection: Ensure our recruitment and selection processes are fair and
equitable.
• Training and Development: Provide training to staff and volunteers to raise awareness
of equality and diversity issues and to ensure they understand their responsibilities under
this policy.
• Service Delivery: Ensure our services are accessible and appropriate for all service users
and that their diverse needs are considered and met.
• Communication: Promote our commitment to equality and diversity through our
internal and external communications.
8. Reporting and Monitoring
• Reporting: Encourage staff, volunteers, and service users to report any incidents of
discrimination, harassment, or victimisation. All reports will be taken seriously and
investigated promptly.
• Monitoring: Regularly monitor and evaluate our practices and procedures to ensure they
are fair and equitable. Collect and analyze data on the diversity of our workforce and
service users to identify any areas for improvement.
9. Breach of Policy
Any breach of this policy will be taken seriously and may result in disciplinary action, up to and
including dismissal of employees or termination of agreements with volunteers, service users, or
partners.
10. Review
This policy will be reviewed annually by the Board of Trustees to ensure it remains relevant and
effective. Any amendments will be communicated to all staff, volunteers, and relevant
stakeholders.
11. Approval
This Equality Policy has been approved and endorsed by the Board of Trustees of Peace&Grace
CIC.
By fostering a culture of equality, diversity, and inclusion, Peace&Grace CIC aims to create an
environment where everyone can thrive and contribute to our mission to support mums every
step of the way, offering a haven of resources, community, and encouragement to help mums
thrive in their role as a mother. We are dedicated to empowering mums with the strength,
knowledge, and support they need to navigate motherhood with confidence, peace, and grace.
For any questions or further information regarding this policy, please contact Pat Palmer at
info@peacegrace.co.uk Tel: 07904307194